Privacy Policy
Last updated: November 2025
Aleaas Ltd ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our website or services.
1. Information We Collect
Information you provide to us
When you contact us or engage our services, we may collect:
- Name and contact details (email address, phone number)
- Company name and business information
- Technical information about your infrastructure or requirements
- Communication preferences and correspondence history
Information collected automatically
When you visit our website, we may automatically collect:
- IP address and browser type
- Pages visited and time spent on our site
- Referring website and search terms used
2. How We Use Your Information
We use your personal information to:
- Respond to your enquiries and provide consulting services
- Communicate about projects, proposals, and deliverables
- Maintain records for legal and accounting purposes
- Improve our website and services
- Comply with legal obligations
3. Legal Basis for Processing (UK GDPR)
We process your personal data based on:
- Consent: When you contact us or provide information voluntarily
- Contract: To perform services you have engaged us for
- Legitimate interests: To operate our business and improve our services
- Legal obligation: To comply with tax, accounting, and regulatory requirements
4. Data Sharing and Disclosure
We do not sell or rent your personal information to third parties. We may share your information only in the following circumstances:
- Service providers: Third-party services that help us operate (e.g., email hosting, cloud storage)
- Legal requirements: When required by law or to protect our legal rights
- Business transfers: In connection with a merger, sale, or transfer of company assets
- With your consent: When you explicitly authorize disclosure
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Typically:
- Client engagement records: 7 years (for tax and accounting purposes)
- General enquiry correspondence: 2 years
- Website analytics data: 26 months
6. Your Rights
Under UK GDPR and Data Protection Act 2018, you have the right to:
- Access: Request a copy of personal data we hold about you
- Rectification: Correct inaccurate or incomplete information
- Erasure: Request deletion of your personal data (subject to legal requirements)
- Restriction: Limit how we process your data
- Portability: Receive your data in a structured, machine-readable format
- Objection: Object to processing based on legitimate interests
- Withdraw consent: Withdraw consent at any time where we rely on consent
To exercise these rights, contact us at contact@aleaas.com
7. International Data Transfers
Your information may be transferred to and processed in countries outside the UK. When we transfer data internationally, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the UK Information Commissioner's Office (ICO).
8. Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.
9. Cookies
Our website currently does not use cookies. If we implement cookies in the future, we will update this policy and obtain your consent where required.
10. Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The "Last updated" date at the top indicates when changes were last made. Continued use of our services after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights:
Aleaas Ltd
128 City Road
London, EC1V 2NX
United Kingdom
Email: contact@aleaas.com
Phone: +44 20 8040 2999
13. Complaints
If you believe we have not handled your personal data properly, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):
Website: ico.org.uk
Phone: 0303 123 1113